PSBU Ethics Commitee Team – PSBU International

Ethics Committee

The PSBU Ethics Committee supports a university culture founded on integrity, accountability, fairness, transparency, professionalism, confidentiality, and responsible conduct. The Committee provides ethical governance guidance, reviews ethics-related concerns, promotes awareness of appropriate professional behavior, supports fair and confidential complaint-handling procedures, and contributes to continuous improvement of institutional policies and practices.

The Committee works with students, academic staff, administrative staff, and relevant university units to encourage respectful communication, ethical leadership, responsible use of university resources, appropriate information handling, conflict-of-interest awareness, and consistent administrative decision-making. Its work is designed to strengthen trust and ensure that ethical concerns are handled impartially, confidentially, and with appropriate documentation and follow-up.

Core Mandate and Responsibilities

– Promote integrity, accountability, fairness, transparency, professionalism, and responsible conduct across the university.
– Provide confidential guidance on ethical questions and concerns raised by students or staff.
– Review ethics-related concerns and determine whether advisory guidance, mediation, referral, or further institutional action is appropriate.
– Support consistent, fair, and well-documented complaint and consultation procedures.
– Strengthen confidentiality, information privacy, and need-to-know handling of sensitive records.
– Promote conflict-of-interest awareness and support appropriate declaration and management mechanisms.
– Encourage ethical leadership, respectful communication, non-retaliation, and constructive conflict resolution.
– Monitor implementation of follow-up actions and coordinate with relevant operational units when a matter requires referral.
– Review governance policies and recommend improvements to institutional procedures and ethical standards.
– Maintain systematic records and aggregated reporting suitable for institutional governance and quality assurance.

Ethics Committee Membership

The Committee comprises seven members representing institutional leadership, academic and administrative functions. The directory below is suitable for publication on the university website.

No.	Committee Member	Gender / Title	Position
1	His Eminence Samdech Preah Triratanavansacarya TOUCH SATOR	Ven.	Chairperson
2	Most Venerable SEM SOVEASNA	Ven.	Member
3	Mr. CHAN JOHN	Male	Member
4	Dr. MOK SAROM	Male	Member
5	Mr. KHIM DARATH	Male	Member
6	Mr. TAN SALOEUN	Male	Member
7	Ms. MAUT RORHANY	Female	Member

Complaint Handling and Communication Process

The following workflow can be displayed as a simple five-step process:

1. Receive & Log	2. Initial Review	3. Fair Consideration	4. Guidance / Referral	5. Follow-up & Closure
The concern or consultation request is received and recorded in a restricted case register.	Relevant information is reviewed objectively. Parties affected by a reported concern are given a fair opportunity to be heard where appropriate	Relevant information is reviewed objectively. Parties affected by a reported concern are given a fair opportunity to be heard where appropriate.	Minor or advisory matters may be resolved through guidance or clarification. Matters requiring operational action are referred to the appropriate university unit using a documented referral process.	Referred matters are monitored. Receiving units are expected to provide a documented status update within 30 calendar days. Case records are updated and retained confidentially.

Regular Ethics Communication

• Ethics awareness orientation for staff and students.
• Short guidance notices on professional conduct and respectful communication.
• Confidentiality and information-handling reminders.
• Conflict-of-interest awareness and declaration guidance.
• Responsible use of university resources and institutional authority.
• Non-retaliation and fair complaint-handling information.
• Periodic updates on governance policies and procedures.
• Aggregated annual or mid-year ethics reports without personally identifiable information.

Ethics Committee Meeting Schedule - 2026

The January meeting approved a regular monthly meeting schedule for 2026, with flexibility to convene special meetings when significant ethical issues require immediate attention. Recorded meetings from January through August were held from 9:30 AM to 11:00 AM in the PSBU Administrative Office. The table below combines the recorded dates with a proposed continuation for September-December based on the established monthly cadence. Future dates should be confirmed internally before public posting.

Month	Meeting Date	Time	Venue	Status	Main Focus
January	15 January 2026	9:30 AM – 11:00 AM	Administrative Office	Recorded	Roles, annual work plan, meeting schedule, governance priorities
February	12 February 2026	9:30 AM – 11:00 AM	Administrative Office	Recorded	Ethics awareness, code of conduct, confidentiality
March	12 March 2026	9:30 AM – 11:00 AM	Administrative Office	Recorded	Conflict of interest, ethical leadership, administrative integrity
April	16 April 2026	9:30 AM – 11:00 AM	Administrative Office	Recorded	Reported concerns, complaints handling, fairness, confidential register
May	14 May 2026	9:30 AM – 11:00 AM	Administrative Office	Recorded	Responsible resource use, documentation, information confidentiality
June	11 June 2026	9:30 AM – 11:00 AM	Administrative Office	Recorded	Case review, referral procedures, 30-day follow-up, coordination
July	16 July 2026	9:30 AM – 11:00 AM	Administrative Office	Recorded	Policy review, governance improvement, Jan-Jul trend analysis
August	13 August 2026	9:30 AM – 11:00 AM	Administrative Office	Recorded	Mid-year performance, committee effectiveness, H2 improvement plan
September	10 September 2026	9:30 AM – 11:00 AM	Administrative Office	Proposed – confirm	Ethics awareness briefings and implementation review
October	15 October 2026	9:30 AM – 11:00 AM	Administrative Office	Proposed – confirm	Policy recommendations, Code of Conduct and governance improvements
November	12 November 2026	9:30 AM – 11:00 AM	Administrative Office	Proposed – confirm	Complaint/referral effectiveness, awareness and consultation review
December	10 December 2026	9:30 AM – 11:00 AM	Administrative Office	Proposed – confirm	Annual ethics review, recognition of progress, 2027 planning

Transparency and Public Reporting

PSBU may publish non-identifying, aggregated information to demonstrate the work of the Ethics Committee while preserving confidentiality. Public reporting should never include names, case narratives that could identify individuals, or restricted records.

2026 Governance Snapshot (January-July)

19	73.7%	15.8%	10.5%
Recorded concerns	Resolved through guidance/mediation	Referred to operational units	Under follow-up

Severity distribution recorded for January-July 2026: 63.2% minor/advisory, 31.6% moderate requiring formal follow-up, and 5.3% serious and referred appropriately. Reporting sources were students (42.1%), administrative staff (26.3%), academic staff (21.1%), and institutional channels (10.5%).